CONFIDENTIALITY OF PERSONAL STUDENT INFORMATION AT AICT
Students are entitled to protection of their privacy, as are staff and others who might have dealings with AICT. Privacy considerations apply to a great deal of information AICT may hold about students, including personal data (address, age, enrolment status, etc), academic progress (examination results, evaluation and assessment and academic standing) and personal welfare (family matters, medical matters, financial matters, etc).
Other than to confirm that individuals are, or have been, a student at AICT, AICT will not disclose personal information about students to other students, to people outside AICT (other than in accordance with any legal or academic obligations) or to staff who have no need of access to the information, unless students advise AICT in writing, that they have given permission.
AICT staff may require access at times to personal information about students. To the extent that the information is private, AICT will restrict access to those staff who may need the information in order to carry out their responsibilities in the personal and/or academic interests of students.
There are some exceptions to the general application of this policy, some of which are obligations imposed by law on AICT. These include the following:
- Personal information about the student may be shared between the registered provider and the Australian Government and designated authorities and, if relevant, the Tuition Assurance Scheme and the ESOS Assurance Fund Manager. This information includes personal and contact details, course enrolment details and changes, and the circumstance of any suspected breach by the student of a student visa condition.
- Releasing statistical information to the Department of Education, Science & Training (DEST);
- For overseas students, AICT provides the Department of Immigration and Citizenship (DIAC), AusAID, and DEST, with certain information which it is required to release;
- Informing Austudy of enrolment details (but not results);
- AICT may be asked to provide information to Centrelink;
- If a student is alleged to have committed an offence, AICT may be requested to assist the police or other authorized persons by providing personal information about that student for enforcement of the law;
- If a student transfers to another tertiary institution AICT may release to that institution information about the academic progress at AICT, although normally the student will have consented to this in their application to the new institution;
- Disclosure information as necessary to prevent or lessen a serious and imminent threat to the life or health
- of the student or of another person.